6.
|
Does your office use a vendor to assist in maintaining or disseminating electronic records, including web site maintenance? | ||
(Check only one answer.) | |||
1. | |||
2. | (Click here to go to Question 9.) | ||
3. | (Click here to go to Question 9.) |
7.
|
Does your office use a vendor to perform or assist with any of the following activities? |
(Check one for each activity.) |
Yes | No | No response | ||
---|---|---|---|---|
7a.
|
Reproducing and disseminating records in bulk in response to requests | |||
7b.
|
Scanning, entering, or imaging records into digital format | |||
7c.
|
Indexing or verification of records | |||
7d.
|
Operating a document access and retrieval system for use by the public | |||
7e.
|
Providing technical support for an electronic records system | |||
7f.
|
Maintaining a web site that permits access to individual public records | |||
7g.
|
Archiving or storing bulk records on media | |||
8.
|
In which of the following ways are vendors that are assisting your office with maintaining or disseminating records allowed to use the public records they have access to? |
(Check one for each row.) |
Yes | No | No response | ||
---|---|---|---|---|
8a.
|
May use records for their own purposes, without limitations | |||
8b.
|
May use records for their own purposes when authorized by your office | |||
8c.
|
May share or resell records to others without limitations | |||
8d.
|
May share or resell records to others only if approved by your office | |||
8e.
|
May subcontract work to entities based outside the U.S. or its territories | |||
8f.
|
May share data with entities based outside the U.S. or its territories | |||
8g.
|
Must safeguard sensitive information in records, including full or partial social security numbers | |||
9.
|
To the best of your knowledge, have any vendors used the public records they have access to without permission or in a way that violates their agreement with your office since January 1, 2007? | ||
(Check only one answer.) | |||
1. | |||
2. | |||
3. | |||
4. |
|
9a. If yes, how have vendors misused public records? |
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